What Does Per Accommodation Mean? A Detailed Explanation

If you’ve come across the term “per accommodation” and aren’t quite sure what it means, you’re not alone. This phrase is commonly used in travel and hospitality settings, but its exact definition can be unclear.

If you’re short on time, here’s a quick answer to your question: Per accommodation refers to pricing or rates that are calculated on a per room or unit basis, rather than per person.

In this comprehensive guide, we’ll dig into the nitty-gritty details of what per accommodation means, when it’s used, and how it impacts costs for travelers and guests.

The Definition of Per Accommodation

When it comes to understanding what “per accommodation” means, it refers to the pricing or cost associated with a single room or unit in a lodging establishment. This term is commonly used in the hospitality industry to indicate the rate charged for each individual room or unit.

Refers to Per Room or Unit

Per accommodation specifically refers to the charges for a single room or unit within a hotel, resort, or any other type of lodging establishment. Whether you are booking a hotel room, a vacation rental, or a bed and breakfast, the price quoted per accommodation is the cost for one room or unit for a specific duration of stay.

This pricing structure allows guests to have a clear understanding of the cost associated with their chosen accommodation. It ensures transparency and helps in making informed decisions while planning their travel expenses.

Not Based on Number of Guests

It is important to note that per accommodation pricing is not based on the number of guests staying in the room or unit. Whether you are traveling alone, as a couple, or with a group of friends, the rate remains the same for the specific accommodation.

This means that the price for a single occupancy and double occupancy of a room will be the same per accommodation. The cost does not increase or decrease based on the number of people sharing the room.

However, it is worth mentioning that some accommodations may have additional charges for extra guests, such as rollaway beds or sofa beds. These charges are separate from the per accommodation rate and are often disclosed during the booking process.

When Per Accommodation Pricing is Used

Per accommodation pricing is a common pricing model used in various travel and hospitality situations. It simplifies the process of determining the cost for each individual accommodation, making it easier for both the service provider and the customer to understand the pricing structure.

Let’s take a closer look at some scenarios where per accommodation pricing is commonly used.

Hotels and Short-Term Rentals

Per accommodation pricing is widely used in the hotel industry, where guests pay a fixed rate for each room they book. This pricing model allows hotels to offer different rates based on factors such as room size, amenities, and location.

Guests can choose the accommodation that best suits their needs and budget, ensuring a fair and transparent pricing system. Short-term rentals, such as those offered on platforms like Airbnb, also often use per accommodation pricing.

All-Inclusive Resorts

All-inclusive resorts are known for offering a wide range of amenities and services in one package. Per accommodation pricing is commonly used in this setting to include all meals, drinks, activities, and entertainment in the cost of the accommodation.

This allows guests to enjoy a hassle-free vacation experience without worrying about additional expenses. All-inclusive resorts often offer different pricing tiers based on room category, with more luxurious accommodations commanding a higher rate.

Cruise Ships

Cruise ships also utilize per accommodation pricing to simplify their pricing structure. Passengers pay a fixed rate for their cabin, which includes accommodation, meals, and access to various onboard amenities and activities.

Similar to all-inclusive resorts, cruise ships may offer different pricing tiers based on cabin category and location on the ship. This allows passengers to choose the level of comfort and amenities that align with their preferences and budget.

Other Travel and Hospitality Situations

Per accommodation pricing can also be found in other travel and hospitality situations, such as vacation rentals, bed and breakfasts, and hostels. These establishments often offer different room types or configurations, allowing guests to choose the accommodation that best suits their needs and budget.

The use of per accommodation pricing ensures transparency and fairness in the pricing structure, making it easier for travelers to make informed decisions.

It’s important to note that while per accommodation pricing is widely used, it may not be the only pricing model used in the travel and hospitality industry. Some establishments may also offer per person pricing or package deals that include multiple accommodations or additional services.

It’s always a good idea to carefully review the pricing details before making a booking.

How Per Accommodation Impacts Costs

Per accommodation pricing is a method commonly used in the travel and hospitality industry to determine the cost of staying at a particular place. It refers to the price charged per individual accommodation unit, such as a hotel room, vacation rental, or campsite.

Understanding how per accommodation pricing works is essential for travelers to make informed decisions about their accommodation choices and budgeting.

Benefits Small Groups and Couples

One of the significant advantages of per accommodation pricing is that it often benefits small groups and couples. Since the cost is based on the number of units rather than the number of occupants, smaller parties can enjoy the same amenities and services without paying extra.

This means that whether you are a couple looking for a romantic getaway or a small group of friends planning a weekend trip, per accommodation pricing allows you to enjoy the space and facilities without incurring additional costs.

Less Ideal for Families and Large Groups

While per accommodation pricing works well for smaller parties, it may not be as cost-effective for families or large groups. In these cases, the cost per accommodation is fixed, regardless of the number of occupants.

This means that a family of four or a larger group may end up paying more per person compared to a smaller party. Families and large groups may want to consider alternative accommodation options, such as booking multiple rooms or finding accommodations that offer discounted rates for multiple occupants.

Encourages Efficient Use of Space

Per accommodation pricing also encourages efficient use of space. Since the cost is determined per unit, accommodation providers have an incentive to optimize their space utilization. This can result in well-designed accommodations that make the most of the available area, providing comfort and convenience to guests.

Additionally, by charging per accommodation, providers can ensure that their facilities are utilized to their maximum potential, helping them maintain profitability while offering competitive prices to their guests.

Comparing to Per Person Rates

Per Person Generally More Expensive

When comparing per accommodation rates to per person rates, it is often found that per person rates tend to be more expensive. This is because per person rates take into account the number of individuals staying in the accommodation.

For example, if a hotel room costs $200 per night and can accommodate up to four people, the per person rate would be $50. However, if only two people are staying in the room, they would still have to pay $100 each, making it more expensive per person.

This is why per accommodation rates are often considered a more cost-effective option, especially for solo travelers or couples.

Per Accommodation Better for Sharing Spaces

Per accommodation rates are particularly advantageous when it comes to sharing spaces. For instance, if you are traveling with a group of friends or family members and are looking to rent a vacation home, per accommodation rates would allow you to split the cost evenly amongst the group.

This can significantly reduce the overall expense for each individual. Moreover, it provides the added benefit of having a larger space to share and enjoy together, making it a more social and enjoyable experience.

According to a survey conducted by Booking.com, 75% of travelers prefer per accommodation rates when traveling in groups, as it allows them to save money and have a more communal experience. Additionally, many vacation rental platforms such as Airbnb and HomeAway offer per accommodation rates as the default pricing option, highlighting the popularity and convenience of this pricing model.

When Per Accommodation Isn’t Ideal

While per accommodation pricing can be a convenient and fair way to calculate costs for many situations, there are certain instances where it may not be the most ideal option. Let’s explore two scenarios where per accommodation pricing may pose some challenges.

Group Travel with Mismatched Numbers

Group travel can be a fantastic way to explore new destinations and create lasting memories with friends and family. However, when it comes to per accommodation pricing, things can get a bit tricky if the group has mismatched numbers.

For example, if a group of friends decides to rent a vacation home that accommodates six people, but there are only five people in the group, splitting the cost equally might not seem fair. In such cases, it could be more beneficial to consider alternative pricing options, such as dividing the total cost by the number of people actually staying in the accommodation.

Additionally, if the group has an odd number of people, it might be challenging to find accommodations that perfectly fit everyone. In this situation, per accommodation pricing could lead to some individuals having to pay more for a larger space, while others have to pay less for a smaller space.

This can create a sense of unfairness and dissatisfaction within the group. Exploring other pricing models, such as per person or per room pricing, could help ensure a more equitable distribution of costs.

Events or Conferences

Events or conferences often require attendees to book accommodations for a specific duration. In such cases, per accommodation pricing may not be the most suitable option, especially if attendees have different lengths of stay.

For example, if a conference lasts for three days but some participants can only attend for two days, paying for the entire accommodation for three days might not be cost-effective for them. In these situations, it might be more reasonable to consider per night or per person pricing, allowing attendees to only pay for the nights they actually stay.

It’s important to remember that the best pricing model for accommodations will depend on the specific circumstances and the needs of the individuals involved. Flexibility and open communication among all parties can contribute to finding a fair and satisfactory solution.


Hopefully this breakdown gives you a good understanding of what per accommodation means and when you’re likely to encounter it. The key takeaway is that it refers to rates based on the room or unit, rather than the number of guests.

While convenient in some situations, it can also lead to tricky cost calculations, especially for larger groups. Bottom line – pay close attention to whether pricing is per accommodation or per person as you book your next hotel, vacation rental, cruise or other travel experience.

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